Sharing Modes for Objects in WorkSpan

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Besides access levels for users on objects and default company settings for employees to find and request to join an object, security on all objects in WorkSpan is further enhanced by sharing modes selected on objects by owners of those objects.

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There are three sharing modes for all objects in WorkSpan:

  • Owner Mode: Most restrictive mode. When an object is in this mode, then, only a user with an owner access level can add new users or companies, and set the company flags for employees to find and request to join an object.
  • Partner Mode: For delegating the sharing to other members and facilitating seamless collaboration. All members on an object can share the object with new users and companies. However, members can only grant access levels equal to or below their own access levels. E.g, a collaborator can give access levels of a collaborator, participant or viewer to other members but not owner.
  • Network Mode: For broadcasting to all companies on the WorkSpan network. All members can share with new users and companies. However, members can only grant an access level equal to or below their own access levels. Any user from any company on the WorkSpan Network can discover and request to join an object that is in this mode.
Note: Users who create objects in WorkSpan are assigned an Owner access level by default on that object.
An owner can invite/assign additional members owner access level both within their company or from partner companies. Owners can invite/assign users at other access levels too.

Owners decide via the Sharing Mode set for an object, if members at other access levels (collaborators, participants, viewers) can share with other users or if an object can be shared across the entire network  (with other companies) too. 

Owners on objects have the super power (ultimate authority) on Who Can Share an Object and Who You Can An Object Be Share With. There are certain actions that only an owner can perform:

  • Only Owners can set the Sharing Mode on an object
  • Only Owners can withdraw companies from an object

Sharing Mode

Owner (access level)

Collaborator

(access level)

Participant(access level)

Viewer (access level)

Who can Request to Join?

Owner Mode

Yes - add users at any access level, from any company

No

No

No

Users from a member company, when Can Employees Find and Request to Join is set to Yes in the Discoverability panel for an object.

Partner Mode

Yes - add users at any access level, from any company

Yes - add users at any access level, except Owner

Yes - add users at Participant access level only

Yes - add users at Viewer  access level only

Users from a member company, where Can Employees Find and Request to Join is set to Yes in the Discoverability panel for an object.

Network Mode

Yes - add users at any access level, from any company

Yes - add users at any access, except Owner

Yes - add users at Participant access level only

Yes - add users at Viewer access level only

Users from ANY company on the WorkSpan Network

 

Sharing Mode

Who can edit Can Employees Find and Request to Join? 

Default value for Can Employees Find and Request to Join

Owner Mode

Only Owners can select this for any member company.

No

Partner Mode

Only Owners can select this for any member company.

Users at other access levels can update this setting only for their own company.

Yes

Network Mode

Not Applicable, as users from any company can request to join

Not Applicable, as users from any company can request to join

 

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